Plain explanation
Property media should help an authorized reviewer understand layout, condition, systems, access, and recent changes. Documents should identify what they are, the period they cover, and whether they are complete, while sensitive information should be protected.
Why it matters
Current, labeled records reduce repeated questions and make change easier to track. They can support inspections, maintenance planning, listing preparation, insurance conversations, and family decision-making without replacing professional verification.
What information to prepare
- Exterior views from each side and surrounding access
- Wide room views plus close-ups of damage or important features
- Major systems, meters, labels, roofs, basements, and utility areas when safe
- A slow walkthrough video with date and location noted
- Deeds, tax bills, leases, plans, permits, reports, warranties, and invoices available
- A file index that separates public, internal, and sensitive material
Common mistakes to avoid
- Using only close-ups that do not show location or scale
- Uploading old media without dates
- Including faces, account numbers, access codes, or private tenant information
- Editing images in a way that misrepresents condition
- Sending files without clear names or property identification
Questions to ask yourself
- Would someone unfamiliar with the property understand each image?
- Which records contain sensitive information that should be redacted?
- What changed since the media or document was created?